Preparing the seminar. When everything is arranged well in seminars, workshops, conferences or other events, and finishing touches have also been prepared, then make a point of testing experience of delegates. Check the display and visibility of the text by running the video or your presentation, and view from all seats. Next, it is important also to test the level of voice clarity, and compensate for the lethal factor from the audience. Look for problem areas when the audience arrived, so you will quickly make adjustments.
Taste as a whole when you try to sit on all chairs in the building.
*What is fun?
*Is there a draft from the door or air conditioning?
*Whether the audience will smell cooking from the kitchen?
*Does the room look neat and clean from all angles?
*Are there any outdoor activities that interfere with, and can be viewed by the audience but can not be seen by the speaker?
*And what is the view from the spectator seats reflect the value of the ticket?
Remember that for the seminar that takes a long time, your seminar seats will be home a day for your delegates, there is no harm in providing a bottle of drinking water and mint as a ritual of arrival. As in other public events, people have expectations when they arrive at an event. And this ritual must be done to bewitch them into the world of full information. Prepare a table outside the event space that has been written in full name and in alphabetical order, for the delegates who have been invited or have been registered. Usually they will come 20 minutes more or so before the event starts.
Prepare the people who qualified and friendly which will help, welcomed the delegates and provide name badges and additional information is needed. This information is usually prepared in a professional forlder already prepared.
The receptionist will direct them from the reception desk to the coffee area, and also provides information on the location of toilets, telephone and smoking areas.
Many delegates who will come alone and are not acquainted with other delegates, to reduce awkwardness and disguise the uncomfortable silence, you can play music as background. The team event especially presenters, are expected to mingle with the guests, just chatting or introduces delegates to each other. This team should continue to seek information, perform tasks for the event can be run well.
When it came time for the event, announced with a loud voice, for the delegates immediately gathered into the main room where the event took place. Note, there would be no increase in activity when the delegates take their seats.
This approach has been tried and tested, and that’s what people usually expect. But you can try a different approach techniques, because this is your opportunity to put its stamp of originality on your event.